Find Reviewers

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The first tool available on the Desktop, Find Reviewers, showcases the possibilities that exist in this environment for dynamic, new tools and services and increased access to information. Find Reviewers helps staff find and identify qualified reviewers by marrying information from a variety of sources to give a comprehensive view of potential reviewers. Information from the following initial set of sources is currently available through Find Reviewers:

 

·         NSF Reviewer information

·         NSF Principal Investigator (PI) information

·         Proposals that have been awarded or declined since November 2006

 

Find Reviewers makes it easier to identify potential reviewers, qualify the thousands of scientific experts required to support the merit review process, and broaden your reviewer pool.

 

To help you use the Find Reviewers service, this document provides detailed instructions for:

·         Accessing Find Reviewers

·         Finding Reviewers Using Keywords (Such As Area of Expertise)

·         Searching NSF Proposals

·         Finding Reviewers Using Names or Email Addresses

·         Searching NSF PI and Reviewer Information

·         Reporting Inaccurate Find Reviewer Data

·         Viewing NSF Proposal Details

·         Viewing NSF PI Details

·         Viewing NSF Reviewer Details

·         Adding Potential Reviewers to Your Shopping Cart

·         Viewing, Exporting, and Printing Your Shopping Cart

·         Viewing Search History

 

If you have additional questions please contact IT Help Central at x4357 (HELP).

Accessing Find Reviewers

You can access the Find Reviewers service from the Research.gov Desktop while on the National Science Foundation (NSF) network.

Accessing through Research.gov/Desktop

  1. In order to access Find Reviewers service, you must be logged into the Research.gov/Desktop. You can login by going to www.research.gov/desktop and entering your NSF LAN ID and password. Please note: you must be logged into the NSF network in order to access the Desktop. If you are working remotely, you must access the Desktop through Access NSF

  2. Following login, you will be automatically directed to the Desktop Homepage.

  3. Click on the Find Reviewers link located under the NSF Staff Services menu in the top navigation.  You will then be directed to the Find Reviewers Homepage where you can learn more about Find Reviewers or begin using the service (see Figure 1).

 

 

 

Figure 1 – Find Reviewers Homepage

 

Note: By logging into the Research.gov/Desktop, you are gaining access to sensitive information as governed by NSF Bulletin 08-10 (http://www.inside.nsf.gov/pubs/issuances/ib0514_1.pdf)

Finding Reviewers

There are two easy ways to search: keyword (such as field of science or area of expertise) and a name (full or partial) or an email address.

 

Finding Reviewers Using Keywords

You can find find potential reviewers using keywords (such as field of science or area of expertise) by searching NSF Proposals 

 

Note: The system searches the full text of NSF proposals that were submitted since November 2006 and the titles of proposals submitted before November 2006. NSF Search Results will include only proposals with the status of awarded or declined proposals and exclude any proposal submitted by a current employee or current IPA at NSF.

 

Searching NSF Proposals

Search NSF Proposals – Here, you can conduct a keyword search of the full text of NSF proposals submitted since November 2006, as well as the titles of proposals submitted before that date with a status of awarded or declined. 

 

Information available in the search results for NSF proposals includes:

·         Names of Proposal Reviewers

·         Names of Proposed Reviewers (proposed by PI)

·         PI/co-PIs Last Name, First Name & Middle Initial

·         PI Department

·         Institution Name

·         Proposal ID

·         Proposal Title

·         NSF Program

·         Proposal Status (Awarded or Declined)

 

To conduct a keyword search of NSF proposals:

 

1.     From the Find Reviewers Homepage (see Figure 2), select Find the Reviewers Search option for NSF Proposals, enter the keyword(s) you wish to search for, and click Search. The NSF Proposal Results page will display a list of the results that match your search criteria (see Figure 3)*. Search results are ranked by relevance, so proposals that include the highest number of instances of your search criteria will be at the top of the list. The NSF Proposal Results screen will display your results (see Figure 3).

 

 

Note: Boolean search standards are acceptable. A Boolean search allows you to use terms such as, AND, OR, and NOT to broaden or narrow your search.

 

 

Figure 2 – Conducting a Keyword Search of NSF Proposals

 

       

Figure 3 – NSF Proposal Results screen

 

From the NSF Proposal Results page (see Figure 3) you are able to:

 

Refining Your Search

Select a category (e.g., Program Announcements, Program Officer, Directorates, etc.) from the Choose Items to Exclude menu on the left side of the NSF Proposal Results page (see Figure 4). The criteria included in the menu are based on the information included from the list of proposals generated by your search. For example in Figure 4, the user clicked on the Divisions category and as a result, was shown a list of Divisions that applied to the proposals listed in her search. Selecting one of these criteria (e.g., the name of a specific Division) will refine your search to exclude all proposals from your search results list that match your original search term and include your filtering criteria (for example, proposals that include the term global warming and were submitted to the Chemical, Bioengineering, and Transports (CBET) Division). You can select up to a maximum of 30 filters. After you have finished selecting fields to filter out of the search results, click Exclude (see Figure 4)

 

 

Figure 4 – Refining Your Search

 

To add back excluded items, select the field you want to add back in from the Excluding from Results menu (see Figure 5). This will add the previously excluded information from that field back into your search results. 

 

 

Figure 5 – Adding Excluded Information Back Into Your Search Results

 

Viewing Related Concepts/Topics

In addition to a list of search results, each search will display a list of concepts/topics related to your search term. The list of related concepts is displayed above the list of search results on the Search Results page (see Figure 6). You will notice that the terms in the Related Concepts box are sized differently and that some of the terms are completely capitalized. The different sizes reflect the relevancy of the related concept term to your original search. The larger and bolder the term in the Related Concepts box, the more relevant it is to your search. For example, the largest bold terms displayed in all capital letters are those most relevant to your search. 

 

Click on one of the concepts (for example, climate change) to start a new search for NSF proposals that contain the search term. Please note that this will begin a new keyword search of NSF Proposals and is not a way to refine your current search results. The new search will also clear any filters that you had selected. If you did not intend to navigate away from your current search results screen, you can return to your previous search results screen through the Search History or by clicking the back button.

 

 

 

Figure 6 –View Related Concepts

Finding Reviewers Using a Name or Email Address

Searching NSF PIs & Reviewers

You can search for potential reviewers in NSF PI and Reviewer records using a name (full or partial) or an email address. Please note that the same PIs and Reviewers may appear multiple times in search results.

 

  1. To search NSF PI and Reviewer information using a name or email address.

  2. From the Find Reviewers Homepage (see Figure 9), select the Find Reviewers Search option for NSF Reviewers & PIs.

  3. Enter a Last Name (full or partial) and/or Email Address to find Reviewer and PI records matching the information entered (see Figure 9). Either a Last Name or Email Address is required to begin an NSF Reviewers and PIs Search.

  4. If you have additional information about the potential reviewer you are looking for, click on Advanced Search to enter all or part of the following optional search criteria (see Figure 9):

    ·         First Name

    ·         Middle Initial

    ·         Institution Name*

  5. Click Search (see Figure 9). The NSF Reviewer & PI Results page will be displayed (see Figure 10). Results are ranked by relevance with exact matches and proposals that include the highest number of instances of your search criteria appearing at the top. Results can be sorted by clicking on the category in blue at the top of the column. Note that any initial results that had no entry in that particular category will be removed from the sorted list, so the total number of returned results may decrease. Results that exactly match the search criteria will always be shown first in the results list, even if the results are sorted by another column.

  6. You can filter the search results to Show only Reviewers or PIs/Co-PIs by selecting either the PI or Reviewer checkbox on the left side of the screen (see Figure 10).

*Please note: The same Institution’s name may display differently for different proposals, PIs and Reviewers and Institution IDs may not make sense.

 

 

Figure 9 – Conducting a Search of NSF Reviewer and PI Information Using a Name or Email Address

 

 

 

Figure 10 – NSF Reviewers & PIs Search Results Page

 

From the NSF Reviewers & PIs Search Results page (see Figure 10) you are able to:

 

 

Reporting Inaccurate Find Reviewer Data

Find Reviewers is pulling data from the legacy system (PARS), which may not be up-to-date. We ask that staff report inaccurate PI or Reviewer data by sending an email to FindReviewersUpdate@research.gov or by clicking on the PI or Reviewer to view their detail page (See Figure 11) and then clicking on the Report Inaccurate Data link on the top right hand corner of the page (See Figure 12). This will open a blank email to the Find Reviewers team. In the email, please include “Find Reviewers Update” as the subject line, and then in the body of the email, indicate the inaccurate record and the updates that need to be made. Things you may want to report include duplicate Reviewer entries for the same person, Reviewer or PI information that is old or inaccurate, etc.

If you would like to update your personal Reviewer data, please sign into PARS. The changes made in PARS will be reflected in Find Reviewers 24 to 48 hours after the change is made.

 

 

Figure 11 – Reporting Inaccurate Reviewer or PI Data

 

 

Figure 12 – Link to Report Inaccurate Reviewer or PI Data on the Detail Page

Viewing NSF Proposal Detail

You can view detailed information for any NSF proposal displayed in the Find Reviewers service by clicking the Proposal Title on the following pages:

 

The detail information available for each proposal includes:

 

 

Viewing NSF Proposal Detail from NSF Proposal Results Page

To view the detail information page for a proposal, click on a Proposal Title on the NSF Proposal Results page (see Figure 13). The NSF Proposal Detail page will display the following proposal information (see Figure 14).*

 

 

Figure 13 – NSF Proposal Results Page

 

* Please note: The Collaborative Proposals detail page differs from the Proposal Detail Page pictured and the PI listed is the Lead PI of the Lead Proposal.

 

 

Figure 14 – NSF Proposal Detail Page

 

Viewing NSF Proposal Detail from NSF Reviewer Detail Page

To view the detailed information for a proposal, click on a Proposal Title in the Reviews section of the NSF Reviewer Detail page (see Figure 15). This will take you to the NSF Proposal Detail page for that proposal (see Figure 16).

 

 

Figure 15 – NSF Reviewer Detail Page

 

 

Figure 16 – NSF Proposal Detail Page

 

Viewing NSF Proposal Detail from NSF PI Detail Page

To view the detailed information for a proposal, click on a Proposal Title in the Proposal History section of the NSF PI Detail page (see Figure 17). This will take you to the NSF Proposal Detail page for that proposal (see Figure 18).

 

 

Figure 17 – NSF PI Detail Page

 

 

Figure 18 – NSF Proposal Detail Page

 

 

From the NSF Proposal Detail page (see Figure 18) you are able to:

 

Viewing NSF PI Detail

You can view detailed information for any NSF PI displayed in the Find Reviewers service by clicking a PI Name on the following pages:

 

The detail information available for each PI includes:

 

Viewing NSF PI Detail Page from NSF Proposal Results Page

Viewing NSF PI Detail Page from NSF Proposal Results Page

To view the detailed information for a PI, click on a PI Name on the NSF Proposal Results page (see Figure 19). The NSF PI Detail page will display (see Figure 20).

 

 

Figure 19 – NSF Proposal Results Page

 

 

Figure 20 – NSF PI Detail Page

 

Viewing NSF PI Detail Page from NSF Proposal Details Page

To view detailed information for a PI, click on a PI Name in the PI/co-PIs section of the NSF Proposal Detail page (see Figure 21). The NSF PI Detail page will display (see Figure 22)

 

 

Figure 21 – NSF Proposal Detail Page

 

 

 

Figure 22 – NSF PI Detail Page

 

Viewing NSF PI Detail Page from NSF Reviewer & PI Results Page

To view detailed information for a PI, click on a PI Name on the NSF Reviewer & PI Results page (see Figure 23). The NSF PI Detail page will display (see Figure 25)

 

 

Figure 23 – NSF Reviewer & PI Results Page

 

 

Figure 24 – NSF PI Detail Page

 

Viewing Detailed Information on an NSF PI from the Search History Window

To view detailed information for a PI, click on a PI Name in the Items Viewed section of the Search History window (see Figure 25). The NSF PI Detail page will display (see Figure 26).

 

 

Figure 25 – Search History Window

 

 

Figure 26 – NSF PI Detail Page

 

Viewing NSF PI Detail Page from Shopping Cart

To view detailed information for a PI, click on a PI Name on the Shopping Cart page (see Figure 27). The NSF PI Detail page will display (see Figure 28).

 

 

Figure 27 – Shopping Cart Page

 

 

Figure 28 – NSF PI Detail Page

 

From the NSF PI Detail page (see Figure 28) you are able to:

 

Viewing NSF Reviewer Detail

You can view detailed information for any NSF Reviewer displayed in the Find Reviewers service by clicking a Reviewer Name on the following pages:

 

The detail information available for each Reviewer includes:

Viewing NSF Reviewer Detail Page from NSF Proposal Detail

Viewing NSF Reviewer Detail Page from NSF Proposal Detail

To view detailed information for a Reviewer, click on a Reviewer Name in the Reviewers section on the NSF Proposal Detail page (see Figure 29). The NSF Reviewer Detail page will display (see Figure 30).

 

*Please note: Some of the Review Rating information may not be up to date.

 

 

Figure 29 – NSF Proposal Details Page

 

 

Figure 30 – NSF Reviewer Detail Page

 

Viewing NSF Reviewer Detail Page from NSF Reviewer & PI Results

To view the detailed information for a Reviewer, click on a Reviewer Name on the NSF Reviewer & PI Results page (see Figure 29). The NSF Reviewer Detail page will display (see Figure 30).

 

 

Figure 31 – NSF Reviewer & PI Results Page

 

 

Figure 32 – NSF Reviewer Detail Page

Viewing NSF Reviewer Detail Page from Search History

To view the detail information page for a Reviewer, click on a Reviewer Name on the Search History page (see Figure 31). The NSF Reviewer Detail page will display (see Figure 32).

 

 

Figure 33 – Search History Page

 

 

Figure 34 – NSF Reviewer Detail screen

 

Viewing NSF Reviewer Detail Page from Shopping Cart

To view detailed information for a Reviewer, click on a Reviewer Name on the Shopping Cart page (see Figure 35). The NSF Reviewer Detail page will display (see Figure 36).

 

 

Figure 35 – Shopping Cart Page

 

 

Figure 36 – NSF Reviewer Detail screen

 

 

From the NSF Reviewer Detail page (see Figure 36) you are able to:

 

Adding Potential Reviewers to Your Shopping Cart

You can compile a list of potential reviewers in a single location by adding NSF PI/co-PI and Reviewer records or Author records from Thomson Science. This list is saved in your Shopping Cart and will remain there until you choose to the remove them. If you end your session without clearing your shopping cart, your list of reviewers will still be in the cart the next time you access Find Reviewers. You can add records to the Shopping Cart from the following pages:

Adding Person to Shopping Cart from NSF Proposal Detail

To add a PI or Reviewer record to the Shopping Cart click Add to Cart for a record displayed in the PI/co-PIs or Reviewers section of the NSF Proposal Detail page (see Figure 37). The system will save the record to the Shopping Cart where it remains until you select the option to Remove it.

 

 

Figure 37 – NSF Proposal Detail Page

Adding Person to Shopping Cart from NSF Reviewer & PI Results

To add a PI or Reviewer to the Shopping Cart click Add to Cart for a Reviewer or PI record displayed on the NSF Reviewer & PI Results page (see Figure 38). Your potential reviewer will then be saved to the Shopping Cart.  At any point while using Find Reviewers, you can also Remove potential reviewers from your Shopping Cart.

 

 

Figure 38 – NSF Reviewer & PI Results Page

 

Adding Person to Shopping Cart from NSF Reviewer Detail

To add a potential Reviewer to the Shopping Cart click Add to Cart for the Reviewer record displayed on the NSF Reviewer Detail page (see Figure 39). Your potential reviewer with then be saved to the Shopping Cart. At any point while using Find Reviewers, you can also Remove potential reviewers from your Shopping Cart.

 

 

Figure 39 – NSF Reviewer Detail screen

 

Adding Person to Shopping Cart from NSF PI Detail

To add a PI record to the Shopping Cart click Add to Cart for the PI record displayed on the NSF PI Detail page (see Figure 40).  Your potential reviewer with then be saved to the Shopping Cart. At any point while using Find Reviewers, you can also Remove potential reviewers from your Shopping Cart.

 

 

Figure 40 – NSF PI Detail screen

 

Viewing, Exporting, or Printing your Shopping Cart

You can perform the following actions on the list of potential reviewers saved in your Shopping Cart:

Viewing Shopping Cart

  1. To view the last seven Reviewer, PI, and Author records saved as potential reviewers, select Shopping Cart in the upper right corner of any page. This will open the Shopping Cart / Most Recently Added window (see Figure 41).

     

     

    Figure 41 – Shopping Cart / Most Recently Added Window

     

  2. You can view detailed information for any Reviewer or PI listed on the Shopping Cart / Most Recently Added window by clicking on the applicable link displayed (see Figure 41).

  3. To view all Reviewer, PI, and Author records saved as potential reviewers, select View Cart (see Figure 41). The Shopping Cart / Complete List page will display (see Figure 42).

     

     

    Figure 42 – Shopping Cart / Complete List Page

     

     

  4. View detailed information for any Reviewer or PI listed on the Shopping Cart / Complete List page by clicking on the applicable link displayed (see Figure 42).

  5. You can make notes for any of the potential reviewers listed on the Shopping Cart / Complete List. For example, ‘Sent email on 2/30 requesting that she participate in 7/15 panel’. To add a note, click Notes (see Figure 42) next to the applicable record, enter your text, and click save. The note entered will be saved until you choose to delete the note or remove the associated person from the Shopping Cart.

Exporting Shopping Cart to Excel/CSV/XML

To export the list of potential reviewers to Excel, CSV or XML, select the appropriate link for the export option of your choosing in the upper right corner of the Shopping Cart / Complete List page (see Figure 43). A File Download window will be displayed (See Figure 44).

 

 

Figure 43 – Shopping Cart / Export Options

 

 

 

Figure 44 – Shopping Cart / File Download window

 

Printing Shopping Cart

To print the list of potential reviewers, select the Printable Version link displayed at the top of the Shopping Cart / Complete List page (see Figure 42). 

Viewing Search History

By selecting Search History on the upper right corner of the page, you can view recent searches and items viewed. Search History displays:

History of Searches

You can view the results for each of the last searches you submitted for: NSF Proposals, Publications, or NSF Reviewers & PIs. The search results displayed through Search History reflect any filters you applied after the original search was submitted. This history is maintained for your current user session, but is not saved after you logout or close the browser.

 

NSF Proposal Search History

To view the results returned for the last NSF proposal search executed, select Search History in the upper right corner of any page. The Search History window will display. Click on the NSF Proposals link in the Searches section of the window (see Figure 45) to view the results from your last search of NSF proposals. The results will reflect any filters applied after the search was executed (see Figure 46).

 

 

Figure 45 – Search History Page– NSF Proposals

 

 

Figure 46 – NSF Proposal Results Page

 

Publication Search History

To view the results returned for the last ISI Web of Science publications search executed, select Search History in the upper right corner of any page. The Search History window will display. Click on the Publications link in the Searches section of the window (see Figure 47) to view the results from your last publications search (see Figure 48).

 

 

Figure 47 – Search History Page - Publications

 

 

Figure 48 – Publications Results Page

 

 

NSF Reviewers & PIs Search History

To view the results returned for the last NSF Reviewers & PIs search executed, select Search History in the upper right corner of any page. The Search History window will display. Click on the NSF Reviewers & PIs link in the Searches section of the window (see Figure 49) to view the results from your last search of NSF Reviewers & PIs search (see Figure 50).

 

 

Figure 49 – Search History Page – NSF Reviewers and PIs

 

 

Figure 50 – NSF Reviewers & PIs Page

History of Items Viewed

Through the Search History, you can select, from a list of links, any of the last ten Reviewer, PI, or Proposal Information pages that you viewed. This history is maintained for your current Find Reviewers session, but is not saved after you logout or close the browser.

 

NSF Proposals Items Viewed

To navigate to a recently viewed Proposal detail information page, select Search History (see Figure 51) and click on the link in Items Viewed for the NSF Proposal you are interested in viewing details for. The NSF Proposal Detail page will display (see Figure 52). 

 

 

Figure 51 – Search History Page – Items Viewed

 

 

Figure 52 – NSF Proposal Detail Page

 

NSF PI Items Viewed

To navigate to a recently viewed PI detail information page, select Search History (see Figure 53) and click on the link in Items Viewed for the applicable NSF PI record. The NSF PI Detail screen will display (see Figure 54).

 

 

Figure 53 – Search History Page – Items Viewed

 

 

Figure 54 – NSF PI Detail Page

 

NSF Reviewer Items Viewed

To navigate to a recently viewed Reviewer detail page, select Search History (see Figure 55) and click on the link in Items Viewed for the applicable NSF Reviewer record. The NSF Reviewer Detail screen will display (see Figure 56).

 

 

Figure 55 – Search History Page – Items Viewed

 

 

Figure 56 – NSF Reviewer Detail Page